Attendance Roll Call

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Roll Call is a mobile application for checking attendance and similar purposes. Powered by Google Drive, it uses Google spreadsheet as data source and as cloud backup, thus, a Google account is required.

HERE'S HOW:
1. Using your Google account, create a Google spreadsheet following the rules of Roll Call
2. Open Roll Call on your phone (your Google account must be active on the phone)
3. Login to load your attendance sheet, and proceed checking attendance
4. With internet connection, attendance will automatically sync with your Google spreadsheet
5. With a full browser, open your Google spreadsheet to view and print full attendance report

CREATING A GOOGLE SPREADSHEET:
1. Go to drive.google.com and login using your Google account
2. Click 'Create' and click 'Spreadsheet'
3. Encode your attendance list

ROLL CALL RULES FOR CREATING SPREADSHEETS:
Rule No. 1: Filename must follow the format: '$ROLLCALL' then space then title
Example: $ROLLCALL Physics101, $ROLLCALL Swim Team, $ROLLCALL History N5

Rule No. 2: Cells A1 and B1 are reserved cells used to locate the first record - do not put your data in these cells. A1 should contain a number pertaining to the column number of the first record (Note: A is 1, B is 2, C is 3, and so on). B1 should contain a number pertaining to the row of the first record.
Example: A1 = 3 and B1 = 5, means that the first record, say a student, is at cell C5

Rule No. 3: (Optional) Cell C1 is a reserved cell used to set maximum number of allowable absences - do not put your data in this cell.
Example: C1 = 10, means that if a record, say a student, has incurred 10 absences, his record entry in Roll Call will be highlighted, locked and made 'un-tap-able'.

SETTING UP YOUR GOOGLE ACCOUNT ON PHONE:
1. On your Android phone go to Settings, Accounts, Add account and tap Google
2. Choose Existing (or New, if you have no Google account yet)
3. Configure your account accordingly. Make sure sync to Google Drive is on.

CHECKING ATTENDANCE:
1. Open Roll Call and login. If you have more than one active Google accounts on your phone, you will be prompted to choose the account.
2. Roll Call-compatible Google spreadsheets will automatically load, thus internet connection is required. Tap the spreadsheet to use.
3. Check your attendance! Toggle-tap present-absent to mark records. When done, tap 'Save & Sync'. Roll Call will automatically sync to the corresponding spreadsheet on Google Drive.

FAQs:
1. What will happen to the attendance report if I lost internet connection after checking? -- No problem. With Nueca's 'swable' (sync-when-able) algorithm, just check your attendance and Roll Call will keep the data on the device. When your device regains internet connection, Roll Call will automatically sync with Google Drive (even without you noticing it).

2. Do I really have to follow Roll Call rules on creating spreadsheets? -- Yes. You must, otherwise, your spreadsheet will not be read by Roll Call or you may not be able to achieve best results. Don't worry, there are only 3, 1 is optional, and they're all easy to follow.

3. What happens if I leave cell C1 empty? -- It ok. It will simply tell Roll Call not to count the number of absences each record or student incurred, thus, Roll Call will not highlight to mark records as 'dropped' or 'blocked'.

For a quick guide using Roll Call, see the 'Open Guide' within the app. Help us make Roll Call even more powerful! Email your comments and suggestions to rollcall@nueca.net

Roll Call is a product of Nueva Caceres Technology Solutions, Inc. (Nueca) Learn more at www.nueca.net

Last update

Oct. 7, 2019

Attendance Roll Call

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